All officers and employees perform their duties and exercise powers in accordance with the delegations made by the Government in general with regard to duties and responsibilities common in nature and being performed in all the Departments. For the purpose, delegation of powers as made under different set of rules viz. H.P.F.R., F.R., S. R. CCS(CCA) Rules and Conduct Rules can be referred to.

The Director, Youth Services & Sports, H.P.:
1) Head of the Department.
2) Controlling officer of Demand No. 30 & 31 pertaining to the department of Youth Services & Sports.
3) Secretary, H.P. State Sports Council/ H.P. State Youth Board.
4) To hold meetings with the State level Sports Associations/departmental meeting with the Distt. Youth Services & Sports Officers/HP State Sports Council/Board.
5) Inspection of ongoing/new works/ projects/schemes.

Joint Director (Sports):
To assist the Director, Youth Services & Sports, H.P. in relation to general administration, formulation of Annual Plan budget, coordination with district level departmental officers and responsible for implementation of schemes for sports/ youth activities in the State.
Deputy Director, Youth Services & Sports (HQ):
1) Head of Office.
2) To assist the Director, Youth Services & Sports, H.P. in relation to general administration, formulation of Annual Plan budget, coordination with district level departmental officers and responsible for implementation of schemes for sports/ youth activities in the State.
3) Controlling Officer for TA/DA, MR and other allowances/claims of staff working under his/her control.
4) To conduct meetings/review meetings with the officers of implementing departmental sports/youth activities.
5) The controlling officer of departmental vehicles.
6) Executive Member, H.P. Sports Complex Management Society.

Deputy Director, Indira Gandhi State Sports Complex, Shimla:
1) To control overall sports activities being run in the indoor complex.
2) Controlling officer for TA/DA, MR Pay and other allowances of the employees working under his control.

3) Member Secretary, H.P. Sports Complex Management Society.
Superintendent Gr-I:
1) To supervise all the works relating to administrative office under overall supervision of Superintendent Gr-I.
2) Deputing all Class-IV and Class-III on duties including Drivers and checking up their day-to-day functions.
3) To ensure all the dealing hands and diarist for maintaining all required registers and keep the same updated.
4) To keep careful watch on the movement of dak and files between office and higher authorities.
5) To ensure timely submission of time bound cases/court cases.
6) To ensure that all manuals, Rules, Instructions, Guard files and Precedent Registers of the office are kept up to date.

Personal Assistant:
1) To assist the Director, Youth Services & Sports on the following works.
2) Maintaining the day to day meeting index.
3) To attend telephone calls of officer in-charge.
4) Dictation and typing work.
5) Other duties assigned by the officer in-charge.

Senior Assistant:
1) Opening and maintenance of files referencing, deal the cases including noting and drafting, recording of files, maintenance and updating of various types of data and maintenance of various registers.
2) Establishment matters including recruitment and promotion rules, maintenance of service books, service record, preparation of leave account, pension papers, disciplinary matters and personal files etc.
3) Fixation of Pay of all categories, including technical staff, posting, transfer, finalization of seniority and cases of ACP, Court cases and other miscellaneous matters.

Jr. Assistant/Clerk:
1) Maintaining casual leave account of employees working in the office.
2) Works as storekeeper, dispatcher, diarist, typist.
3) Dealing assistant of works assigned.

Jr. Scale Stenographer:
1) Maintaining the day to day meeting index.
2) To attend telephone calls of officer in-charge.
3) Dictation and typing work.
4) Other duties assigned by the officer in-charge.

District Youth Services & Sports Officer:
1) Responsible for all sports and youth activities in the concerned district.
2) Head of office and controlling officer of employees working under his control.
3) Executive Member, H.P. Sports Complex Management Society.

Youth Organizer:
Responsible to conduct all departmental youth activities in the concerned district.

Coach/Junior Coach:
Responsible to conduct all departmental sports activities, imparting coaching to sports persons.

There is a hierarchy of officers and officials to accomplish the activities. The department has a functionary at the district level, namely District Youth Services & Sports Officers. They are responsible to get the policies and programs implemented at the grassroots level. They work under the overall control of the Director, Youth Services & Sports, Himachal Pradesh. The District Youth Services & Sports Officers work with complete cohesiveness and all officers are collectively responsible and accountable for their performance unless there is a lapse for which individual could be solely held accountable. Periodic inspections are conducted by the Supervisory Officers to have effective control. As regard the decision making process, every case is subject to scrutiny at different levels, it is only after thorough examination of each and every case a decision is taken by the authority prescribed in the relevant act of rules.

Different functions of the department at various levels are performed in accordance with the policies and as per delegation of powers made by the department.

Case relating to act pertaining to Sports & Youth activities and Sports infrastructure etc.

Two bodies at State level viz. H.P. Sports Council and H.P. State Youth Board have been constituted under the Chairmanship of Hon’ble Chief Minister, Himachal Pradesh consisting of official/non-official members to run sports and youth activities in a smooth and effective manner.

As per Annexure “A”.

As per Annexure “B”.

As per Annexure “C”.

The department of Youth Services and Sports does not implement such programmes involving subsidy.

No such concessions/permits are provided to the officials of the Youth Services & Sports department.

Information of public interest has been provided on the web-site of the department.

The public can have information from the field offices of the department or from the Directorate. The information of common interest can also be taken from the web-site of the department under the official web-site of the state government which is being updated.

As per Annexure “D”.

All kinds of information relating to the activities being carried out by the department of Youth Services & Sports will be available on the web-site of the department.