1.
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Wife of His Excellency the Governor of Himachal Pradesh is the
Chairperson.
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2.
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There is an Executive
Secretary of the Section. He performs functions of the treasurer. Secretary
of the State Red Cross branch is the Executive Secretary of the HP Red Cross
Hospital Welfare Section. Other office bearers of the section are elected by
the members as under:
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i) Three Vice-Chairpersons-Two
to be elected and one to be nominated by the Chairperson.
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ii)
Honorary Secretary (Female)
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iii)
Seven members of the Executive of whom four are elected and three are
nominated by the Chairperson.One representative from each affiliated
district branches serves on the Executive.
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The office bearers and
members of the Executive Committee continue in the office for two years if
there is a vacancy, filled earlier, it is filled by the executive by
co-option. (Amended vide item No. 4 in the AGM held on 3rd
November, 2001)
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i)
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The Executive has the
power to co-opt. members for a special purpose and prescribed period.
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ii)
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The Chairperson may
constitute sub-committees for a specified purpose and prescribed time. She
may dissolve such sub-committees as and when necessary.
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iii)
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The Executive may co-opt.
a medical officer to advise them on medical matters.
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Function of the office bearers:
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Chairperson:
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v
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Presides over all
meetings of the Hospital Welfare Section including Annual General Meetings.
Signs and confirms the minutes of all meetings presided over by her.
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v
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Entrusts her
responsibilities upon any one of three Vice-chairpersons in a special case.
In the case of interpretation of rules of the section, the decision of the
Chairperson shall be final and binding.
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Vice-Chairperson:
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In the absence of the Chairperson,
Vice-Chairperson conducts the duties of the Chairperson.
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Honorary Secretary:
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v
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Functions as Honorary
Secretary of the Section.
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v
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Sanctions/incurs all
approved budgeted expenditure up to Rs. 20,000/- jointly with executive
secretary of the section.
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v
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Operates all bank
accounts with joint signature of the Executive Secretary.
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v
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Signs all ordinary
documents on behalf of the Executive Committee subject to its approval (added
in the AGM by amendment on 3-11-2001)
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Budget:
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A budget is framed by the Executive and passed at the General Meeting
called for the purpose.
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Accounts:
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All money is deposited in the State Bank of India or the H.P. State
co-operative bank at the Headquarters of a scheduled bank, if branches of the
above banks do not exist at the Station.
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The Chairman or a Vice-Chairman
so authorized by the Chairman in this behalf or the Executive Secretary operates
upon the accounts.
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The Executive Secretary
may incur an expenditure of Rs. 1000/- only at any time on the object of the
Hospital Welfare Section as broadly provided for in the budget or approved/to
be approved by the Chairperson or Vice Chairperson/Executive Committee.
(Amended on 03-11-2001 by AGM)
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The Executive Secretary
may incur all routine expenditure and has the power to spend Rs. 1000/- only
on any item on contingencies. (Amended on 03-11-2001 by AGM)
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The Executive Secretary
maintains accounts, which are audited every year by a registered auditor or a
technical person approved by the executive.
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Meetings:
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At least one General
Meeting of the Hospital Welfare Section is held in which the budget for the
coming year and audited accounts of the proceeding year are presented.
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·
Office-bearers are also
elected at the general meeting held for the purpose every year.
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·
General Meetings may be
called with a specified agenda at the discretion of the Chairperson or on the
requisition of one-third of members after giving 15 days notice.
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Quorum of the General Meeting is one fourth or 11 members, whichever
is less.
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A meeting of the Executive may be called at three days notice.
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An urgent meeting of the executive may be called at 24 hours notice.
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Quorum of the executive is
one-third of the members or 5 members, whichever is less.
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Meetings adjourned for lack of quorum may be held without a quorum.
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Notice of the adjourned meeting is given to all members.
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The Ex-Executive Committee has the power to frame rules for conduct of its business, to vote expenditure up to any amount and to carry out business
in accordance with the aims and objects of the Hospital Welfare Section.
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· The Executive Secretary and in his absence the Honorary Secretary
maintains the proceedings of all meetings.
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·
The Chairman may exercise a casting of a second vote in case there is
a tie.
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