Right to Information
The Right to Information Act,
2005 – Point-wise information sought by the Department of Administrative
Reforms as per Section 4 (1) of the Act.
*******
Sr.No. |
Particulars |
Details |
(i) |
Particulars of Organization, Functions and
Duties. |
The State of Himachal Pradesh may not have
contributed much in the overall scenario of games and sports in the country
and internationally but over the last few years many of its sports-persons
have given outstanding performances in the field. Sports persons of this
State have also excelled themselves individually in various team-games. The
main objective of the Department of Youth Services & Sports is to involve
youth of the Pradesh in sports and youth activities. Head
of Department The Director, Youth Services &
Sports, H.P. Administration State
level 1. Joint
Director(Sports),H.P. 2. Dy. Director, Youth
Services & Sports, HP. 3. Dy. Director, Indira
Gandhi State Sports Complex, Shimla, H. P. 4. Superintendent GR-I. District
level 1. District Youth Services
& Sports Officer. 2. Youth Organizer. Functions and duties: 1. To frame policies,
plans and programmes in furtherance of our aims. 2. To provide support,
assistance, advice and facilitation within the framework of policies and
programmes. 3. To encourage and to
create conditions that enable an expansion of the youth resource skills
required for technological advancement in youth & sports activities. 4. To create sports
infrastructure in the State with the help of Government of India 5. To provide
self-employment opportunities to the un-employed youth of the state in
Agriculture, Horticulture and Dairy development
programmes. 6. To release grant-in-aid
to State Sports Associations to run their activities at Distt./State/National
level competitions. 7. Grant-in-aid to Youth
Clubs to run their youth activities. 8. Grant-in-aid to
District Sports Councils/ District Youth Boards. |
(ii) |
Powers and Duties of its officers and
employees |
All officers and employees perform their
duties and exercise powers in accordance with the delegations made by the
Government in general with regard to duties and responsibilities common in
nature and being performed in all the Departments. For the purpose,
delegation of powers as made under different set of rules viz. H.P.F.R.,
F.R., S. R. CCS(CCA) Rules and Conduct Rules can be referred to. The Director, Youth Services & Sports,
H.P.: i) Head
of the Department. ii) Controlling
officer of Demand No. 30 & 31 pertaining to the department ofYouth
Services & Sports. iii) Secretary,
H.P. State Sports Council/ H.P. State Youth Board. iv) To
hold meetings with the State level Sports Associations/departmental meeting
with the Distt. Youth Services & Sports Officers/HP State Sports
Council/Board. v) Inspection
of ongoing/new works/ projects/schemes. Joint Director (Sports): To
assist the Director, Youth Services & Sports, H.P. in relation to general
administration, formulation of Annual Plan budget, coordination with district
level departmental officers and responsible for implementation of schemes for
sports/ youth activities in the State. Deputy Director, Youth Services &
Sports(HQ) i) Head
of Office. ii) To
assist the Director, Youth Services & Sports, H.P. in relation to general
administration, formulation of Annual Plan budget, coordination with district
level departmental officers and responsible for implementation of schemes for
sports/ youth activities in the State. iii) Controlling
Officer for TA/DA, MR and other allowances/claims of staff working under
his/her control. iv) To
conduct meetings/review meetings with the officers of implementing
departmental sports/youth activities. v) The
controlling officer of departmental vehicles. vi) Executive
Member, H.P. Sports Complex Management Society. Deputy Director, Indira Gandhi State Sports
Complex, Shimla. i) To
control overall sports activities being run in the indoor complex. ii) Controlling
officer for TA/DA, MR Pay and other allowances of the employees working under
his control. iii) Member Secretary, H.P. Sports Complex Management Society. Superintendent
Gr-I i) To
supervise all the works relating to administrative office under
overall supervision of Superintendent Gr-I. ii) Deputing
all Class-IV and Class-III on duties including Drivers and checking up their
day-to-day functions. iii) To
ensure all the dealing hands and diarist for maintaining all required registers
and keep the same updated. iv) To
keep careful watch on the movement of dak and files between office and higher
authorities. v) To
ensure timely submission of time bound cases/court cases. vi) To
ensure that all manuals, Rules, Instructions, Guard files and Precedent
Registers of the office are kept upto date. Personal Assistant: To assist the Director, Youth Services
& Sports on the following works: i) Maintaining
the day to day meeting index. ii) To
attend telephone calls of officer In-charge. iii) Dictation
and typing work. iv) Other
duties assigned by the officer In-charge. Senior Assistant: i) Opening
and maintenance of files referencing, deal the cases including noting and
drafting, recording of files, maintenance and updating of various types of
data and maintenance of various registers. ii) Establishment
matters including recruitment and promotion rules, maintenance of service
books, service record, preparation of leave account, pension papers,
disciplinary matters and personal files etc. iii) Fixation
of Pay of all categories, including technical staff, posting, transfer,
finalization of seniority and cases of ACP, Court cases and other
miscellaneous matters. Jr. Assistant/Clerk: i) Maintaining
casual leave account of employees working in the office. ii) Works
as storekeeper, dispatcher, diarist, typist. iii) Dealing
assistant of works assigned. Jr. Scale Stenographer: i) Maintaining
the day to day meeting index. ii) To
attend telephone calls of officer in-charge. iii) Dictation
and typing work. iv) Other
duties assigned by the officer in-charge. District Youth Services & Sports
Officer: i) Responsible
for all sports and youth activities in the concerned district. ii) Head
of office and controlling officer of employees working under his control. iii) Executive
Member, H.P. Sports Complex Management Society. Youth Organizer: Responsible to conduct all
departmental youth activities in the concerned district. Coach/Junior Coach Responsible to
conduct all departmental sports activities, imparting coaching to sports
persons. |
(iii) |
Procedure followed in the decision making
process, including channels of supervisions and accountability. |
There is a hierarchy of officers and
officials to accomplish the activities. The department has a functionary at
the district level, namely District Youth Services & Sports Officers.
They are responsible to get the policies and programes implemented at the
grass root level. They work under the overall control of Director, Youth
Services & Sports, Himachal Pradesh. The District Youth Services & Sports
Officers work with complete cohesiveness and all officers are collectively
responsible and accountable for their performance unless there is a lapse for
which individual could be solely held accountable. Periodic inspections are
conducted by the Supervisory Officers to have effective control. As regard the decision making process,
every case is subject to scrutiny ad different levels, it is only after
through examination of each and every case a decision is taken by the
authority prescribed in the relevant act of rules. |
(iv) |
Norms set by the Department for the
discharge of its functions: |
Different functions of the department at
various levels are performed in accordance with the policies and as per
delegation of powers made by the department. |
(vi) |
A statement of the categories of documents
that are held by it or under its control |
Case relating to act pertaining to Sports
& Youth activities and Sports infrastructure etc. |
(vii) |
The particulars of any arrangements that
exists for consultation with or representation by the members of public in
relation to the formulation of its policy or implementation thereof. |
Two bodies at State level viz. H.P. Sports
Council and H.P. State Youth Board has been constituted under the
Chairmanship of Hon’ble Chief Minister, Himachal Pradesh consisting of
official/non-official members to run sports and youth activities in a smooth
and effective manner. |
(viii) |
Statement of the boards, councils,
committees and other bodies consisting of two or more persons constituted as
its part or for the purpose of its advice and as to whether meeting of those
boards, councils, committees and other bodies are open to the public, or the
minutes of such meetings are accessible for public; |
The meetings of H.P. Sports Council/H.P. State Youth Board are held at State level.
The official/non-official members of the above bodies are only authorize to
attend the meeting but the proceedings of the meetings is accessible to the
public if required for office use. |
(ix) |
Directory of its officers and employees. |
As per Annexure “A” |
(x) |
The monthly remuneration received |
As per Annexure “B” |
(xi) |
Budget allocated to each of its agency,
indicating the particulars of all plans, proposed expenditure and records on
disbursements made; |
As per Annexure “C” |
(xii) |
The manner of execution of subsidy
programmes including the amount allocated and the details of beneficiaries of
such programmes; |
The department of Youth Services and Sports
does not implement such programmes involving subsidy. |
(xiii) |
Particulars of recipients of concessions,
permits or authorizations granted by it; |
No such concessions/permits are provided to
the officials of the Youth Services & Sports department. |
(xiv) |
Details in respect of the information
available to or held by it, reduced in an electronic form; |
Information of public interest has been
provided in the web-site of the department. |
(xv) |
The particulars of facilities available to
citizens for obtaining information including the working of a library or
reading room, if maintained for public |
The public can have information from the
field offices of the department or from the Directorate. The information of
common-interest can also be taken from the web-site of the department under
the official web-site of the state government which is being updated. |
(xvi) |
The names, designations and other
particulars of the Public Information Officers; |
As per Annexure “D”. |
(xvii) |
Such other information as may be prescribed
and thereafter update these publications every year. |
All kind of information relating to the
activities being carried out by the department of Youth Services & Sports
will be available at the web-site of the department. |
Detail of Public Information
Officers
Name of the PIO |
Designation |
Complete office
address |
Tel. No. |
E. mail address |
Jurisdiction under
his control for which he/she will be rendering information to applicants. |
Smt. Suman Rawat
Mehta |
Joint Director
(Sports) |
Craig Building-5,
Chhota Shimla,H.P. |
2620987 |
- |
Directorate of
Youth Services & Sports level |
Sh. Chaman Singh
Dhauta |
Dy. Director, IGSS Complex,
Shimla |
Indira Gandhi State
Sports Complex, The Mall, Shimla |
2806520 |
- |
Indira Gandhi State
Sports Complex, The Mall, Shimla |
Sh. Sudesh Dhiman |
Distt. Youth
Services & Sports Officer |
DYSSO, Chamba, HP |
1899-224403 |
- |
Whole district of
Chamba, H.P. |
Sh. Shyam Lal |
-do-Officiating |
DYSSO, Bilaspur. HP |
1978-222611 |
- |
Whole district of
Bilaspur, H.P. |
Sh. Mohinder Pratap |
Distt. Youth
Services & Sports Officer |
DYSSO, Hamirpur. HP |
1972-223851 |
- |
Whole district of
Hamirpur, H.P. |
Sh. Mohinder Pratap |
-do- |
DYSSO, Kangra,HP |
1892-222317 |
- |
Whole district of
Kangra, H.P |
Sh. Ganga Lal |
Officiating DYSSO |
DYSSO, Kinnaur, HP |
1786-222625 |
- |
Whole district of
Kinnaur, H.P |
Sh. Sanjay Sharma |
Distt. Youth
Services & Sports Officer |
DYSSO, Kullu, HP |
1902-224702 |
- |
Whole district of
Kullu, H.P |
Sh. Jagan Thakur |
SDM-cum- do- |
DYSSO, Spiti, HP |
1906-222258 |
- |
Spiti area of L/Spiti
Distt., HP |
Sh. Surjeet Singh
Rathore |
-do- |
DYSSO, Keylong, HP |
1900-222262 |
- |
Lahaul area of
L/Spiti Distt , H.P |
Sh. Ved Prakash |
Distt. Youth
Services & Sports Officer |
DYSSO, Mandi,HP |
1905-235524 |
- |
Whole district of
Mandi,H.P |
Sh. Subodh Ramoul |
-do- |
DYSSO, Sirmour, HP |
1902-224176 |
- |
Whole district of
Sirmour, H.P |
Sh. Vijay Kumar |
-do- |
DYSSO, Solan,HP |
1972-223462 |
- |
Whole district of
Solan,H.P |
Sh. Prithvi Raj
Bhagchanta |
-do- |
DYSSO, Shimla,H.P. |
177-2803981 |
- |
Whole district of
Shimla, H.P |
Sh. Ishwar
Chaudhary |
-do- |
DYSSO, Una, HP |
1975-223467 |
- |
Whole district of Una, H.P |