Department of Home Guard & Civil Defence
OFFICE MANUAL, FINANCIAL RULES AND OTHER SERVICE RULES & INSTRUCTIONS:
(a) In relation to Home Guard volunteers:
(i) H.P. Home Guards Act 1968 and amendments.
(ii) H.P. Home Guards Rules 1971 and amendments.
(iii) Civil Defence Act, 1969.
(iv) Compendium of Instructions (Home Guards) 2004.
(v) Administrative Instructions issued by Commandant General and revised or amended from time to time.
(vi) Battalion long rolls.
(vii) Master Plan Civil Defence: General Principles Civil Defence.
(viii) Compendium of Instructions (Civil Defence) 2004.
(ix) Civil Defence Rules.
(x) Civil Defence Regulation.
(xi) Company long rolls.
(xii) Character sheets maintained at Battalion level only.
(b) In relation to regular establishment of the department:
(i) H.P. Office Manual.
(ii) CCS Rules.
(iii) FR & SR Rules.
(iv) CCS leave Rules 1972.
(v) Pension Rules.
(vi) CCS & CCA Rules.
(viii) Administration instructions issued by the Govt. time to time.
(ix) Budget Rules.
(x) Medical Rules.
(xi) All records like Service Book, Personal Files.
(xii) Record of DPCs.
(xiii) Record of the Vehicles.
(xiv) Record of the Log Books.
(xv) Record of Govt. buildings and Land in the department.
(xvi) Record of Private buildings hired for Govt. accommodation.
(xvii) Stock legers regarding receipt and issue of store items.
(xviii) Office Machine and Computer record.
(xix) Furniture Register.
(xx) Cash Book.
(xxi) Monthly Expenditure Register.
(xxii) G.P.F. Account.
(xxiii) H.B.A. Register.
(xxiv) G.P.F. Advance Register.
(xxv) Contingents Bill Register.
(xxvi) Casual Leave Register.
(xxvii) Attendance Register.
(xxviii) Token Register.
(xxix) T.A. Check Register.
(xxx) G.I.S. Register.
(xxxi) Arms & Ammunition Register.
GOVERNMENT OF HIMACHAL PRADESH
No.HG.Misc.6-16/66- Dated Shimla-2, the 8.2.1972.
In exercise of the powers conferred by section 14(1) of the Himachal Pradesh Home Guard Act, 1968, the Governor Himachal Pradesh is pleased to made the following rules under section14 of the aforesaid Act, namely:-
1. (i) Short title:-These rules may be called the Himachal Pradesh Home Guard Rules, 1971
(ii) Commencement:-These shall come into force at once.
2. Definition:- In these rules unless the context other-wise requires:-
(1) `Act` means the Himachal Pradesh Home Guard Act , 1968.
(2) `Commandant General: means the Commandant General appointed under section 4(3) of the Act.
(3) `Commandant` means a Commandant of Home Guard appointed under section 4 of the Act.
(4) `Home Guards Organization` means the Himachal Pradesh Home Guard constituted under section 4(1) of the Act.
(5) `Member of Home Guard` means a member appointed under section 5(1) of the Act, whether a part-time or a whole time volunteer or a rank holder.
(6) `Honorary Home Guard` means a Home Guard volunteer called under the Act.
(7) `Forms` means form appended to these rules.
(8) `Prescribed Authority` means the authority` declared as competent under these rules.
(a) is not less than 18 years and more than 50 years of the age.
(b) Is of good moral character.
(c) Is physically fit to underage arducus out-door duties and has been medically examined and found to be of normal health.
(d) Is at least literate in Hindi.
(e) Is not wholly engaged in any course of study in any educational institution and has an employment or profession.
(f) Is not a member of the territorial Army.
(g) Takes an oath of allegiance to the constitution of India and to the Government of Himachal Pradesh as laid down in the form of pledge appended to these rules:
Provided that the Commandant General may relax the conditions regarding the age or educational qualifications orboth referred to in clauses (a) and (d) above.
Provided further that the ageand educational qualifications of the whole time employees in the organization will be governed by the Departmental Recruitment and Promotion Rules.
4. Application for appointment:-
(i) Applications for enrolment as members of Home Guards shall be made in the Form ennexed to the Rules at Appendix `A` to the Commandant of the area of his/her residence with the certificates of good moral character from responsible persons.
(ii) After the cerification of character and antecedents of the volunteer, the Commandant shall formally enroll the required member of Home Guards and after complying with all the pre-requisites, the recruit shall make a decleration in Form –I of the schedule appended to the Act.
5. Issue of Certificates:-
(i) Every person appointed as a member of Home Guard shall receive a certificate of appointment as in form-II of the schedule appended to the Act.
(ii) This certificate will invariably be carried by a Home Guard when he is on duty.
(iii) Such a certificate shall of Home Guards: he shall surrender the certificate to the Commandant General if he is an Officer of the Rank of Platoon Commander and above and to the Commandant of his darea in all other cases.
(i) The Home Guards constituted under section –4 of the Act, will be a Battalion, comprising of a group of Companies under the command and control of a Commandant who shall be assisted by such executive, instructional and clerical paid staff as may be senctioned by the Government.
(a) Section Leader and 9 Home Guards. There sections shall combined to form a Platoon. For each Platoon there shall be a Platoon Commander and a Platoon Havildar. Threse Platoon shall constitute into a Company Commander, a Senior Platoon Commander, Company Havildar Major, Company Havildar Clerk and a Company Q.M. Havildar.
(b) The overall strength of a company shall be 110. Unless otherwise sanctioned by the State Government, the officers of the Company will be Honorary Rank holders. The Company can have such auditional paid shall as may be sanctioned by the State Government from time to time.
(i) The honorary officers of the Company shall be paid such honorarium and allowances as laid-down in the succeeding paragraphs of these rules.
(ii) The Commandant General will have powers to creats the requi9red number of the honorary posts.
(iii) The Commandant General or any authority prescribed by him shall have powers to appoint any number of the Home Guards to post referred to in (iii) above under his command.
7. Calling out of Home Guards:-
(i) Subject to the over-all directions of the Gommandant General, the sdCommandant shall have the powers to call out a Home Guard or and officer or officers of the Home Guards under their control for the following purposes:-
(a) For tr5aining at such places and for such period as may be aothorised by the Commandant General:
(b) For duties connected with training, administration, security of arms, ammunition, ceremonials occasions etc. according to the scale and priod as may be authorized by the Commandant General.
(c) For operational duty for the protection of life and property from natural calamities or anti-social elements, maintenance of essential services, suppression of disturbances control and regulation of traffic and assemblies and prevention of commission of military, authorities or the Police in the interest of national security.
(d) Any by the Commandant General in public interest.
(ii) Provided that any Home Guard Officer of the rank not below the rank of Company Copmmander may call out any number of Home Guards under his command for op0erational duties in an emergency, provided forther that if there is insufficient time to obtain the orders of the Commandant of his Battalion for purposes sentioned in clauses (a), )b_, (c) and (d) above. Any such action taken by him shall however, be reported immediately to the Commandant:
(iii) The District Magistrate in his discretion may issue directions to the Commandant to call out Home Guards for operational duties for purposes mentioned in clause ©.
8. Powers of the Commandant General :-
(i) Subject to the provisions of the Home Guards Act and the Rules made the reunder, the Commandant General shall have the powers to regulate training operational duties, organization, administration, disciplines and punishment, procurement, maintenance and scales of issue of uniforms, equipment and stores, arms and ammunition of the Home Guards and exercise overall command and control over the Home Guards and its officers.
Provided that the fixation of scale of uniforms, equipment, arms and ammunition etc., shall be as may be prescribed from time to time by the Himachal Pradesh Government.
(ii) Power of the Commandant:- Subject to the over-all directions and orders of the Commandant General, the Commandant will have the powers to supervise and inspect the training, operational duties and administration and maintenance of uniforms, arms and stores etc ,
(iv) The Commander of any formation or detachment will have powers to relieve a member of the Home Guards under his command from the performance of his duties if, in his opinion, the conduct of that Home Guards is prejudicial to the performance of that duty. He shall aldo have powers to withdraw arms, ammunition, uniform and other Home Guard property, Identity Card from such a member. He shall report the reasons in writing immediately to his superior officer who will in turn report the matter in the Commandant for taking disciplinary action.
9. Offences of misconduct:-:-
(j) The following shall be deemed to be offences on the part of the Home Guards when undergoing a course of training of performing duty:
(a) Failure to respond to call up notices without any reasonable cause at the place and time specified.
(b) Threatening of using of violence or improper language against and member of the Home Guards or the public.
(c) Being found in a state of intoxication while on duty.
(d) Knowingly furnishing a false report in regard in Home Guards under his command or regarding aby money, arms ammunition, clothing, store or property in his charge.
(e) Misuse or failure to return any property or any weapon or uniform issued to him, when asked.
(f) Conduct or behaviour prejudicial and disgraceful to the Home Guards organi8sation.
(g) Not carrying out the general or special orders of his or her superiors promptly and with the diligence.
(ii) Punishment:-The following punishments shall be imposed by the Commandant General or the Commandant on members of the Home Guards for any of the offences of misconduct mentioned above:-
(b) Extra duty,
(d) Education of rank,
(f) Fine not exceeding Rs.50/-.
(iii) The Home Guards on whom any of the aforesaid punishment is imposed may, within 30 days of the communication of the official orders to his, appeal to the officer immediately superior, to the authority imposing the punishment.
10. Control by the Officers of the Police Force or Military:-
When a contingent of the Home Guards is deputed to assist the Army/Police, the Station Commander/ the Superintendent of Police shall have the operational control over the contingent:
Provided that the senior-most officer of such a contingent of the rank of Company Commander and below Shall not be under the control of an officer below the rank of Subedar Major/Inspector of Police.
11. Uniforms and Accoutrements:- All:-Officers and members of Home Guards when on duty shall be supplied at State expense uniforms as well as accouterments to be used for shelter, building and meaning etc. on the scale as may be prescribed by the State Govt. They will also were budges of rank as maybe prescribed and supplied by the State Govt.
12. Arms and Ammunition:-- Officers and members of the Home Guards shall be entitled to use and carry small arms, such as rifles, carbines, hand-grandees and service revolvers and their ammunitio0n, on such scale and manner as any be by the Commandant General during the course of training or operational duties.
13. Conditions of Services:-
(i) The Home Guard shall be liable to serve any where within Himachal Pradesh. Those who volunteers for duties out side of Himachal Pradesh may be drafted for the purpose as and when required.
(ii) The Home Guard employed for whole time duty, other than the Honorary Home Guards, will receive pay and allowances equivalent to their counterpart. In the Police Department of equal rank. The equivalency of rank is given in Appendix `B`.
(iii)The Honorary Home Guards shall be
Not with rending, in Himachal Pradesh Home Guards Rules, 1962, if any, free accommodation was provided to them before coming into force of these Rules, no recovery will be made from them on this account.
(a) Duty Allowance:- All honorary officers and members of Home Guards shall be paid a duty allowance of Rs. 3/- per day when called under Section 8(1) of the Home Guard Act-for Operational duty for six hours or more.
(b) Camp Allowance:- If the place of duty is more than 8 K.m. beyond the Company or independent Platoon HG as fixed by the Commandant General, a sum of Rs. 1/- per day will be given in addition to the duty allowances to the honorary Officer and members of Home Guards.
(c) Out of Pocket Allowances:- When honorary Officers and Men of Home Guards are called for training or duty for less then six hours, be shall be paid an out of pocket allowances of Rs. 1/- per day instead of the duty allowances of Rs. 3/-.
(d) Traveling Allowances:- (i) Honorary Officer and the members of the Home Guard shall be entitled to traveling and duty allowances on the scales as may be sanctioned by the State Government from time to time.
(e) Any Other Allowances as may be sanctioned by the Govt. from time to time.
(f) Honoraria:-The honorary Home Guards Officers will be given an Honoraria for performing short-time instructional and Administrative duties at the following rates per month provided they perform such duties during the month.
1. Company Commander
2. Platoon Commander
3. Havildar i.e. Havildar Major, Havildar Q.M. and Clerk and Pl. Havildar
4. Section Leader
(g) (i) All Members of the reserve force when called out under Section-8 of the Act will be treated as Home Guard on duty and all provision of the act and these Rules will apply to them.
(ii) No prosecution shall be instituted against any Home Guard in respect of any thing done or purporting to the done by him in the discharge of his duties as Home Guards except with the prior sanction of the State Government or such other Officer as empowered by the State Government in this behalf.
14. The equivalency of Ranks of Home Guards with the Police personnel is as below:-
(i) Company Commander = Inspector Police
(2) Sr. Platoon Commander = Sub- Inspector Police
(3) Platoon Commander = Asstt. Sub – Inspector Police
(4) Havildar = Head constable
(5) Section Leader = Constable.
If any member of the Home Guards suffer any demage to his person or property while undergoing training or on duty, and he does not cause it by his own negligence or willful Act or omission of the provisions of this Act and Rules or directions issued by superior Officer, he shall be paid compensation in the form of temporary allowances, disability pension, family pension and children allowances as the case may be, on the following terms and conditions:-
(i) Temporary allowances:- If any Home Guards is indicated for work for a period of 3 days or more he shall be paid temporary disability allowances for the period of disablement @ of Rs. 30/- per month pay able at half monthly intervals as Rs. 15/-.
(ii) Where an Injury sustained by Home Guard causes him serious and prolonged and permanent disablement,, he shall be awarded compensation at the rates mentioned below. The amount depending on the percentage of disablement:-
20 to 40
Provided that where the disablement is not more than 50% and injured Home Guard is not debarred from the means of his livelihood, the amount of disablement pension shall be substituted by a lum sum payment calculated at 70 time to the monthly payments specified in the foregoing schedule.
(iii) In case of death of Home Guard, as a result pf injuries sustained while on duty on training, a family pension and children allowances shall be payable in accordance with the following:-
(a) A family pension of Rs. 20/- per month to his legally wedded wife and in case the incumbent may have more than one legally wedded wife then this rate of provision of Rs. 20/- will be distributed equally and an allowances of Rs. 5/- per month to each of his legitimate child In case no family pension is being paid each child will get an allowance of Rs. 7.50 paise per month.
(i) Provided that in case of a minor the children allowance will be paid to the legal wife or the guardian of the children.
(ii) Provided further where a Home Guard entitled to the temporary or children allowance or disability pension is in receipt of an allowance or pensio9n from public funds paid to him by reasons of same injuries or death, he shall be allowed to draw only the amount of the difference by which the allowance or pension from there public funds falls short of the allowances to which he was entitled as Home Guard under these Rules.
(b) For fcalculating the amount of injury, the opinion of the authorized Medical Officer shall be legal and final. The authorized Medical Officer in this case means any Civil Doctor in the service of the Government not below the rank of Class-I.
(i) Home Guards are eligible to cash awards individually or collectively for conspicuous good work or for a work of outstanding nature in saving life, protection or property, assistance in the maintenance of law and order, devotion to duty and for any other purpose which furthers the aims and objects of Home Guards.
(ii) The Commandant General, is authorized to grant awards upto a nonetary limit of Rs. 250/- in any one case on any one occasion.
(iii) The complete citation indicating the reasons for which the dfawards are granted shalfl be written up and duly publicized.
17. Resignation :-
(i) A member of Home Guards may resign his office by submitting an application in writing addressed to the Commandant.
(ii) The resignation shall not take effect unless the Commandant General or the Commandant accepts the resignation and intimation to this effect is given to the applicant , failure to report for duty, without previous permission of the calling authority or information of hisinability to attend the duty on the plea that a letter of resignation has been submitted, will amount to absence from duty.
(iii) The Commandant shall forward the resignation with his remarks to the Commandant General in the case of all rank holders.
A Home Guard shall be discharged on completion of the term of his service of three years in the reserve force provided that the Commandant General or the Commandant may discharged a Home Guard earlier on any one of the dfollowing ground:
(a) Physical unfitness;
(b) Attainment of age of 60 years:
(c) For behavior detrimental and prejudicial to good order, welfare or disciplines of Home Guards;
(d) At his own request with due notice renging over one month;
(e) Or found unsuitable;
Provided that a change of residence from one district to an another shall not necessarily be valid ground for discharge and the Home Guard concerned shall form part of the Home Guards units functioning in the District to which he moves.
Every Home Guard discharged shall receive from the appointing authority a discharged certificate in the form, vide appendix-`D` attached in the Rules.
19. Surrender of Certificates:-
(i) A Home Guard on ceasing to be member of the Home Guard Organisation shall surrender to the appointing authority, the certificate of his appointment issued to him at the time of his recruitment,
Before discharge, a Home Guard shall delivered in good condition all articles of uniforms equipment, arms & ammunition, account raiment`s & other Home Guards property, if any, in his position. If any Home Guard neglects or refuses to deliverer his certificates or appointment or office or any other articles, he shall render him shelf livable to prosecutions in the Court of Law.
(ii) Any fine imposed under these rules may be recovered as provided in section-12 (6) of the Act.
20. (1) The Himachal Pradesh Home Guards Rules-1962 as in force in Himachal Pradesh are hereby repealed:-
Provided that the repeal shall not effect:
(a) The provision operation of the rules so repealed or any thing done or suffered there under
(b) Any right privilege, obligation or liability accrued or incurred under these rules.
(c) Any penalty, for feature or punishment incurred in respect of any offence, committed against the rules so repealed.
(d) Any investigation, legal proceeding or remedy in respect of any such right privileges, obligation, liability or punishment as force said any such investigation, legal proceeding or remedy may be instituted, contained or enforced and any such penalty, for future or punishment may be imposed as if these rules had not been repealed.
(2) Subject to the provision of sub rule (1) any thing done or any action taken under the rules repealed by sub rule (1) shall, in so far as it is not inconsistent with these rules be deemed to have been done or taken under the corresponding provisions of these rules and shall continue to be enforce accordingly unless superceded by any thing done or any action taken under these rules.
Chief Secretary to the
Government of Himachal Pradesh
No.6-G.Misc. 6-16/66- dated Shimla ..................................
Copy with enclosures forwarded to:-
(1) The Commandant General Home Guard, Himachal Pradesh Shimla (with 15 spare copies).
(2) All the Commandants, Home Guards, Battalion and the Commandants (Training) CTI Junga (with 10 spare copies).
(3) The Joint Secretary (Home) to the Government of Himachal Pradesh (with 10 spare copies).
(4) The Manager, Himachal Pradesh Govt Press, Shimla for publication in the Rajpatra (extra ordinary) and with the request that 250 spare copies of the Gazette notification may kindly be sent to the Commandant General Home Guard Shimla for placing these rules on the table of the Vidhan Sabha. .
Joint Secretary (Home) to the
Government of Himachal Pradesh.
The Commandant Home Guards.
I declare that I am citizen of India and that I desire to be enrolled as a member of Home Guard for .................................. and have no intention of permanently leaving the limits of Himachal Pradesh for at least five years after enrolment and that I am not under any obligation to serve in any other force.
I understand that:-
1. In any emergency I shall be liable to be called out on duty at any time and for any period and any part of the State of Himachal Pradesh.
2. I shall be required to take a pledge for the proper discharge of my duties.
3. I shall be liable to undergo training and attend Parades in accordance with the order of my superior Officers.
4. I shall be required to serve for a period of three years in the Home Guards and thereafter for another period of three years in the reserve force of Home Guards unless I am allowed to resign in pursuance of the Himachal Home Guards Rules, 1971.
5. I shall ordinarily be liable to serve in any part of Himachal Pradesh.
1) Name ....................................................................
2) Permanent Address:- ......................................................................................................
3) Telephone No.___________________________________
4) Date of Birth ....................................................................
5) Place of Birth (Town, Country & Distt. ..................................
6) Occupation or profession ........................................................
7) Education (Degree held or (examination passed) or special qualification ....................................................................
8) Particulars of War service or Military Training or training with any First Aid or Ambulance, Corps ..................................
9) Father`s Name ....................................................................
10) Father`s Occupation or Profession ........................................
11) If originally a resident of Pakistan, the address in the country and the date of migration to India Union ..................................
12) Particulars of place where the applicant resided for more than one year during the proceeding five years ...........................................................................
I declare that the above particulars are correct.
Note:- If you are a Govt. servant or an employee in a local authority a Firm or any other office you should send this form through your superior Officer with his certificate that he has no objection to your attending the training and that he will release you for duty in an emergency at any time and for any period and in any part in the State of ...................................
Name of post in the Home Guards
Equivalent rank in Police Department
Commandant General-cum-Director of Civil Defence
Inspector General of Police/Secretary to State Govt.
Dy. Commandant General-cum- Deputy Director Civil Defence
Senior Superintendent of Police (SSP)
Senior Staff Officer (SSO)
Superintendent of Police (SP)
Junior Staff Officer
Deputy Superintendent of Police (DSP)
Deputy Superintendent of Police (DSP)
Inspector of Police
This is to certified that No .................................. Rank .................................. Name .................................. was enrolled as a Home Guard in the .................................. on ..................................20...... He is discharged by order of .................................. in consequence of section .................................. of the Himachal Pradesh Home Guard Act-1968.
Periods of Training attended
Particulars of embodied service
Signature of the
Place : ..................................