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Result - February 2006
Roll Numbers February 2006
Date Sheet February 2006
GOVERNMENT OF HIMACHAL PRADESH
DEPARTMENT OF PERSONNEL(TRAINING)
NOTIFICATION
No. Per.(Trg.)B(12)-40/95, dated Shimla-2,
the 13th March,1997
NOTIFICATION
In exercise of the powers conferred by the
proviso to Article 309 of the Constitution of India and all other powers
in this behalf, the Governor, Himachal
Pradesh, in consultation with the Himachal Pradesh Public Service
Commission is pleased to make the following Rules regarding conduct of
Departmental Examination for the various categories of services in
Himachal Pradesh.:-
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Short Title :-
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These Rules shall be called the Himachal Pradesh Departmental
Examination Rules, 1997.
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2.
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Commencement and Application:-
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(1)
These shall come into force from the date of publication in H.P.
Rajpatra.
(2)
These shall Govern the Departmental Examinations in respect
of-
(i) the members of
Himachal Pradesh Administrative Services;
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(ii) the members of
Himachal Pradesh Forest Services;
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(iii) Tehsildars and
Naib-Tehsildars;
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(iv) all other gazetted
officers working in connection with the affairs of the State of
Himachal Pradesh
not included in Clauses(i) to (iii) above;
(v)
* superintendent grade-II and
sr. assistants of H.P. Govt. ( Non Gazetted) and
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(vi) any other class or category of officers which may be
included by the Government from time to time;
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*
Amendment. vide notification No. Per(Trg) B (12)-49/95-1
dated 28.11.1998 by the
Govt. of H.P
Provided that the departmental examination prescribed in these
rules, shall in its relation
to Indian Administrative Service and Indian Forest Service Officers, be
deemed to be the departmental examination or examination
contemplated in rule 6 (1) of the Indian Administrative Service
(Pay) Rules,1968 respectively.
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3.
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Definitions:-
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In these rules, unless the context
otherwise requires-
(i) “BOARD” means Board of Departmental
Examination constituted under these rules;
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(ii)”CHAIRMAN” means Chairman of the
Board of Departmental Examinations;
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(iii) “COMMISSION” means the Himachal
Pradesh Public Service Commission;
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(iv)“DEPARTMENTAL EXAMINATION” means the
Departmental Examination prescribed under these rules;
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(v)”FORM” means form attached to these
rules;
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(vi) “GOVERNMENT” means the Government
of Himachal Pradesh;
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(vii)”SCHEDULE” means schedule attached
to these rules;
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(viii) “SECRETARY” means Secretary of
the Board of Departmental Examination;
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(ix) “SERVICE” means
service or services to which these rules are applicable from time to
time; and
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(x) “TECHNICAL OFFICER” means an officer
who at the time of entry into gazetted service is required to possess a special
professional qualification for example: B.Sc.(Agriculture), M.B.B.S., Bachelor
of Engineering, BVSC, M.Sc. (Geology) etc., or is imparted training at
specialised Institutions and the training was deemed complete only after the end
of course/examination. |
Note: The state Government shall in consultation with the Himachal Pradesh
Board of Departmental Examination, through notification in the official
gazette declare the “Technical Officers” under the above definition.
4.
Board of Departmental Examination
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1
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The Board
of Departmental Examinations shall consist of:-
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(i)
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The Chief
Secretary of the Government
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Chairman
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(ii)
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The Financial Commissioner (Revenue)
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Member
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(iii)
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Secretary
(Horticulture)
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Member
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(iv)
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Secretary
(Personnel)
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Member
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(v)
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Secretary
(Finance)
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Member
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(vi)
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Secretary
(Training)
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Member
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(vii)
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Director,
H. P. Institute of Public Administration
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Member
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Provided that the Chairman may co-opt a Secretary to the Government
and/or Head of Department concerned as Member whenever necessary.
The Secretary of the Board of Departmental Examination will be
ex-officio member.
2
The Board shall be overall in-charge of departmental examinations
and shall be responsible to ensure the implementation of these rules.
The decision of the Board under these rules shall be final.
5.
Appointment and Duties of Secretary:
(1)
The
officer-on-Special Duty, Himachal Pradesh Institute of Public
Administration or any other officer of the Himachal Pradesh Institute of
Public Administration as may be appointed by the Chairman, shall be the
Secretary of the Board.
(2)
The Secretary shall issue
all orders on behalf of the Board .
(3)
The Secretary under the
over-all control of the Chairman shall be responsible:
(a)
for making arrangements for the conduct of the departmental
examinations;
(b)
for the appointment of the
examiners and to receive the question papers and make arrangements for
their printing or cyclostyling in accordance with these rules;
(c)
for making arrangements of
superintendents of the examination, transmission of answer books to the
examiners and to receive back the answer books from the examiners ;
(d)
for compiling and declaring
the result (s); and
(e)
for any other function
envisaged by these rules or entrusted by the Chairman from time to time.
6.
Conduct of
Examinations:-
(1) The departmental
examinations shall be held twice in a year on such dates as may be
notified by the Secretary with the approval of the Chairman and
published in the Himachal Pradesh Rajpatra at least one month before the
commencement of the examination:
Provided that the Board may in its discretion decide to hold an
examination on a shorter notice, if the circumstances so warrant;
Provided further that the
Board may decide to hold an additional examination or may hold only one
examination in a year instead of
two keeping in view exigencies of public service.
(2)
The examination may be held at such place or places as may be
notified by the Secretary with the approval of the Chairman.
7.
Applications for
Departmental Examination
2(1) *An
officer/official eligible in accordance with these rules and desiring
to appear in the Departmental Examination prescribed for his
service, shall intimate on the prescribed form his intention of
appearing in the Departmental Examination after notification of the date
of commencement of examination in the Himachal Pradesh Rajpatra. The
application should be submitted to the secretary through the Head of
Department/Head of Office concerned which should reach him before the
date prescribed in this behalf
Provided that an officer/official may also submit an advance copy
of the application direct to the Secretary for
appearing in the Departmental Examination which should reach him on
or before the date prescribed for submission of applications.
Roll Numbers and Admission Cards to the candidates shall, however,
be issued provisionally.
Original application (along with eligibility certificate duly appended
there with) should also reach the Secretary, Board of Departmental
Examination at least 10 (Ten) days prior to the date of commencement of
examination, failing which provisionally issued Roll Numbers and
Admission Cards shall stand cancelled.
(2)
An officer who fails to
intimate his intention to appear in the departmental examination in the
manner mentioned in sub-rule (1) above will not be permitted to appear
in that examination.
Similarly if an officer fails to include any paper of examination in the
list of papers intimated in the form prescribed, he/she shall be
precluded from the examination in that paper even if he may subsequently
desire to be examined in it.
Provided that if the
facilities are available, the Secretary may permit such officer to
appear in that paper as a special case.
* Amendment. vide notification No. Per(Trg) B (12)-49/95-1
dated 12.3.2001
by the Govt. of H.P
(3) The officers
of Indian Administrative Service mentioned in rule6(1) of the Indian
Administrative Service (Pay) Rules,1954 and officers appointed to the
Himachal Pradesh Administrative Service under rule 15 of the Himachal
Pradesh Administrative Service Rules,1973 and those mentioned in rule 19
of the said rules shall be eligible to appear in the departmental
examination prescribed for them under these rules.
(4)
The officers of the Indian Forest Service mentioned in rule 6 (1) of the
Indian Forest Service (Pay) Rules, 1968 and officers appointed to
Himachal Pradesh Forest Service, shall be eligible to appear in
departmental examination prescribed for them under these rules.
(5)
(a) The officer
eligible for appointment as Tehsildars in accordance with Himachal
Pradesh Tehsildari Service Rules,1973 shall be allowed to appear in
departmental examination in papers 1 to 8 prescribed for them under
these rules.
(b) The officers
eligible for appointment as Naib-Tehsildars in accordance with the
Himachal Pradesh Naib-Tehsildari Service Rules,1973 shall be allowed to
appear in departmental examination in papers 1 to 5 prescribed for them
under these rules.
©
The applications of the candidates referred to in sub-rule(a) and
(b) above for appearing in the departmental examination shall be
forwarded to the Secretary by the Financial Commissioner in case of
officers mentioned in sub-rule(a) above and by the
Divisional Commissioner(Revenue) in case of officers mentioned in
sub-rule(b) above after certifying the eligibility of the officers.
(6)
The officers of all other departments appointed to the gazetted services
of the State of Himachal Pradesh by promotion or by direct recruitment
or by any other method other than Technical Officers as declared by the
State Government under Clause(x) of Rule-3 of these rules shall be
eligible to appear in the departmental examination prescribed for that
service under these rules.
(7)
The officers who have been declared Technical Officers under Clause (x)
of Rule-3 of these rules shall be eligible to appear in the departmental
examination prescribed for that service under these rules.
(8)
*
All the Superintendent Grade-II and Senior Assistant, Class-III (Non-
Gazetted)
appointed to the non-gazetted services of the State of Himachal Pradesh
by promotion or by direct recruitment or by any other method of
recruitment
shall be eligible to appear in the Departmental Examination under
these Rules irrespective of the fact whether departmental examination
has been prescribed in their recruitment and promotion rules or not.
8.
Commencement of the examination:-
The date of commencement
of the examination will be notified in the Himachal Pradesh Rajpatra by
the Secretary and date-sheet thereof will also be sent to each candidate
along with the Roll Number on the address given in his application form.
9.
Appointment of
Superintendent (s) and Invigilators etc.:-
The secretary will with the
approval of the Chairman appoint examination Superintendent(s),
Invigilators and other Staff for the examination centre, keeping in view
the work –load and may issue such instructions as he may deem necessary
for the conduct of the examination.
10.
Answer Books:-
a)
The
secretary will supply the required number of blank answer books (in
which the examinees will write answers), piece of blotting paper and
question papers. The answer books will bear the seal of the Secretary
and will be signed or stamped by the Superintendent of the Examination.
b)
Answers by the candidates
must be written legibly on both sides of the paper. On no account
whatever, must a sheet or part of a sheet be torn or removed from the
answer book. The examinees shall not write their names or any other
marks anywhere in the answer book, which may indicate the identity of
the candidate.
C) All answer books collected from the
examinees will be packed properly immediately on the conclusion of each
paper and shall be sealed by the Examination Superintendent and
forwarded to the Secretary.
At the end of the examination the Superintendent of the Examination
will send to the Secretary an account of the answer books received and
used together with all the unused answer books, on the prescribed form.
*
Amendment. vide notification No. Per(Trg) B (12)-49/95-1
dated 28.11.1998 by the
Govt. of H.P
11.
Question Papers:-
a)
The
secretary will appoint the examiner for each paper with the approval of
the Chairman. The question papers received form the examiners will be
printed or cyclostyled by the Secretary with the approval of the
Chairman under complete secrecy.
b)
The question papers for the examination duly sealed will be despatched
to the Examination Superintendent by the Secretary, before the
commencement of the examination.
c)
The sealed packets
containing question papers will be kept intact in his personal custody
by the Examination Superintendent.
d)
The packets containing
question papers will be opened by the Examination Superintendent in the
examination hall not more than half an hour before the commencement of
the examination.
The seals will be broken after showing these to the Invigilators
present, who will sign the covers containing the papers in token of
their having found the seals intact before being opened and also send a
certificate to this effect on the prescribed form.
e)
At the end of the examination the Examination Superintendent will return
to the Secretary all the unused question papers together with an account
of the same on the prescribed form.
12.
Examination of answer books and publication of result:-
1)
The
Secretary will cause the answer books of various papers examined by the
examiners appointed under Rule 11(1) and the Examiners shall prepare an
award list on the prescribed form and forward the same to the Secretary
along with the answer books.
2)
The result will be compiled by the Secretary on the receipt of award
lists and will be placed before the Board for approval with such
recommendations, as he may deem necessary.
3)
(i) Marks will be conveyed
to all the examinees in their result card. If a candidate feels that
his/her answer sheet has not been fairly evaluated and his/her score is
not less than 40% he/.she may within 21 days from the date of issue of
the result card by the Board of Departmental Examination, apply to the
Secretary, Board of Departmental Examination on a simple application
accompanied by result card in original and the prescribed fee at
Rs.100/-per paper in the shape of Bank Draft payable in favour of
Director,
H IPA, Fairlawns,Shimla-171012.
(ii) An examiner other than the one who had
originally evaluated will re-evaluate the Answer Sheet and average of
the two awards shall be the final award in case the variation (increase
or decrease) in the two awards is not more than 10% of the maximum marks
allotted to the papers..
* Amendment. vide notification No. Per(Trg)
B (12)-49/95-1
dated 28.11.1998
by the Govt. of H.P
(iii) The answer sheet be referred to a
third examiner in case variation (increase or decrease) is more than 10%
in the two awards and the average of two-higher awards (out of the
three) shall be the final awards.
(iv) Decimals will be rounded of to the
nearest whole number.
(v) The change in awards after re-evaluation
shall be conveyed to the candidate.
(vi) In case the re-evaluation result is
received after the commencement of the subsequent examination which the
applicant has taken, out of the two results i.e. one on the basis of the
re-evaluation and the other on the basis of his performance in the
subsequent examination, the result that is advantageous to the
applicant, will be conveyed to him.
(vii)Board will not be responsible for the
delay/rejection of the case, if the form is not complete in all respects
or not accompanied by full fee and original detailed marks
card/certificate.
(viii)A candidate who applied for
re-evaluation shall not be entitled to claim any retrospective benefit
on the basis of the declaration of the result of re-evaluation.
13.
Pass percentage:-
The pass percentage for each paper prescribed for all services
shall be 50% of the total marks for that paper.
14.
Remuneration for
paper setters, evaluation of answer books, Superintendents of
examination etc. :-
The remuneration shall be paid to the paper
setters-cum-examiners and the officials deployed for the purpose of
conducting various examination at the rates approved from time to time
by the Board of Departmental Examination with the prior concurrence of
the Finance Department.
15.
Direction for
conduct of departmental Examination:-
The Secretary may with the approval of the
Chairman from time to time issue directions in consonance with these
rules for the conduct of departmental examination and for implementation
of these rules and such instructions will be deemed to have the effect
of these rules.
* Amendment. vide notification No. Per(Trg)
B (12)-49/95-1
dated 28.11.1998 by the
Govt. of H.P
16.
Conduct in the examination hall:-
1)
A candidate appearing in the departmental examination shall be required
to maintain perfect discipline and abide by the instructions given by
the examination Superintendent who will ensure that during his absence
from the examination hall, the candidate has no opportunity of obtaining
any information relating to the question paper.
2)
Any violation of the sub-rule(1) committed by the candidate will be
deemed to be misconduct and the matter will be reported to the Secretary
and the case will be dealt with in the manner mentioned in rule 17.
17.
Unfair means-
The case of an officer who either at the time of examination or
subsequently is found to have used unfair means will be reported to the
Secretary forthwith along with the answer book(s) and any other
documentary or oral evidence who shall place the matter before the Board
for deciding the action to be taken against such officer.
The Board may impose one or
more of the following penalties:-
i)
the
officer may be declared fail in the entire examination
ii)
the officer may be
declared fail in one or more papers;
iii)
debarring the officer from
appearing in the future examination;
and
iv)
any other action which the Board may like to suggest to the
department concerned to be taken against him;
18.
Use of books:-
The candidate will be allowed
to answer questions with the aid of only Bare Acts and Rules if
applicable for answering the questions set in the paper.
19.
Grant of travelling
allowance/leave etc.
a)
The departmental examination prescribed under these rules will be
treated as obligatory examination and every member of the service will
be entitled to draw T.A. as envisaged in Supplementary Rules 130 or any
other corresponding rules as may be applicable in Himachal Pradesh for
appearing in the departmental examination prescribed for his service.
b)
The period spent for appearing in the departmental examination will be
treated as duty
19(A) *
The Departmental Examination under these Rules to the
categories of employees as specified in clause (v of sub-rule(2) of the
rule 2 shall be treated as optional Examination but every such member
shall be entitled for the grant of T.A./Leave etc. and the period spent
for appearing in departmental examination will be treated as duty as per
provisions of Rule 19
20.
Destruction of answer
books:-
The answer books of the
departmental examination will be destroyed on the expiry of three months
from the date of declaration of the result unless a particular answer
book or a set of answer books is needed for the decision of any case for
which the Secretary shall use his discretion.
21.
Failure to pass the Departmental Examination:-
A member of the service shall
not be eligible for:
(i)
crossing of efficiency bar/proficiency step-up/higher scale next due
(ii)
confirmation in service even after completing of probationary period;
and
(iii)
promotion to the next higher post.
Unless he passes the
departmental examination prescribed in these rules;
Provided that if there are
specific rules governing the conditions of service of a category or a
class of officers, the provisions contained in such rules relating to
the effect of failure to pass the departmental examinations shall
prevail.
Provided further that the provisions of this
Rule shall not be applicable to the category of employees as specified
in clause (v) of sub-rule(2) of Rule 2 until they are promoted/appointed
against the Gazetted posts.
Provided further that any employee failing
under the category as
specified in clause(v) of
sub-rule(2) of Rule 2 who
passes the departmental examination under these rules shall not be
required to pass the departmental examination under these Rules on his
appointment/promotion to the Gazetted post as specified in clause(iv) of
sub-rule (2) of rule-2.
* Amendment. vide notification No. Per(Trg)
B (12)-49/95-1
dated 28.11.1998 by the
Govt. of H.P
22.
Issue of Directory:
The Secretary shall in January each year
issue a directory containing
the names of all officers in the State with other particulars as may be
necessary indicating departmental examination or part thereof passed by
each officer to facilitate reference by all concerned.
23.
Exemption
Clause:-
(1) If an officer has passed the Hindi
Examination in Matriculation or equivalent examination
or above either as an elective subject or as an optional subject or has
qualified the same in a competitive examination conducted by the
Himachal Pradesh Public Service Commission or the Union Public Service
Commission, he shall not be required to requalify the same.
(2) *A gazetted officer on the attainment of
50 years of age shall not be required to appear in the departmental
examination prescribed under these rules, as amended from time to time
for the purpose of crossing the Efficiency Bar/Proficiency Step
Up/Higher Scale next due and confirmation in the service.
However, the Gazetted officers who have crossed the age of 55 years
shall not be required to pass the Departmental Examination prescribed
under these rules for the purpose of further promotion
Provided further that no non-gazetted
promotee to a gazetted post will be allowed to cross the efficiency bar/
proficiency set-up/ higher scale next due and confirmation in service
before the age of 50 years until and unless he passes the prescribed
departmental examination. In such cases the same will be treated
automatically released only on attaining 50 years of age and not from
the due date.
(3)
The officer who have qualified the departmental examination in whole or
in part prescribed under any other rules before the Notification of
these rules, shall not be required to qualify the whole or in part of
the examination as the case may be:
Provided
that for the Indian Administrative Service/Himachal Administrative
Service officers who have qualified the departmental examination
prescribed under these rules notified vide Government of Himachal
Pradesh (Department of Personnel-A) notification No. 7-10/72-Apptt.,
dated 5th
May,1972 as amended up to 1.9.1974 by the prescribed standard or Punjab
Extra Assistant Commissioner Departmental Examination by the higher
standard only shall not be required to qualify the whole or part of the
examination as the case may be.
* Amendment. vide notification No. Per(Trg)
B (12)-49/95-1
dated 28.11.1998 by the
Govt. of H.P
(4).
The Financial Commissioner may in consultation with Commission
grant exemption in pursuance of Rule14 (vi) of Himachal Pradesh
Tehsildari Service Rules,1973 for reasons to be recorded in writing in
accordance with these rules.
(5)
The Divisional Commissioner may grant exemption in pursuance of
Rule –13 of Himachal Pradesh Naib-Tehsildari Service Rules,1973 for
reasons to be recorded in writing in accordance with these rules.
(6)
The Officers of the Finance Department who have qualified the
S.A.S. examination may be exempted by the Finance Department in
pursuance of Rule 23-A from appearing in such paper(s) which are
included in the S.A.S. examination.
Note:
Application for exemption should be made on the prescribed form
attached to these rules.
23.
Power to grant
exemption:-
The Government may in consultation with the
Commission, grant exemption in pursuance of the respective Service Rules
of the category of officers, covered by these Rules, for reasons to be
recorded in writing, in accordance with these rules.
24.
Paper and Syllabus:-
(1)
The number of papers and the
syllabus for the examination conducted by the Board of Departmental
Examination for various categories of post are given in the Schedule A,
B, C, D, E and A 1, B1, C1,
D1 and E1 attached to these rules
(2)
The papers for the Departmental
Examination and the syllabus for the papers prescribed in the above
schedules may be amended by the Board of Departmental Examination with
the prior consultation of the Commission, from time to time
(3)
*The Officers/Officials (Non-Gazetted) belonging
to the Education Department, Technical Education Department, Law
Department, Architects and Assistant Town Planners of the Public Works
Department, except Administrative and Ministerial Officers of these
departments are only required to pass paper 1 and 2 i.e. Financial
Administration and Hindi
(4)
The Private Secretaries
(Gazetted) of the Himachal Pradesh Government shall only be required to
pass paper 1, 2, and 3 i.e. Financial Administration, Hindi and
Secretariat Administration and General (Office Management).
* Amendment. vide notification No. Per(Trg)
B (12)-49/95-1
dated 28.11.1998 by the
Govt. of H.P
INTERPRETATIONS,REPEAL AND SAVINGS
25.
Copies or order passed regarding exemption-
A copy of the orders passed under rule 23
shall be forwarded to the Secretary.
26.
Power to relax:
Where the Government is of the opinion that
it is necessary or expedient to do so, it may in consultation with the
Board and H.P. Public Service Commission, by order for reasons to be
recorded in writing relax any of the provisions of these rules with
regard to any class or category of persons or posts.
27.
Repeal and Savings:.
(1)
The Himachal Pradesh Departmental Examination Rules, 1976 notified vide
Notification No. HIPA (Exam) 12/75,dated
23 March,1976
and as amended from time to time are
hereby repealed.
(2)
Any other rules, instructions
or orders laying the procedure for the departmental examinations, now
contained in these rules, shall be deemed to have been repealed.
(3)
Notwithstanding such repeal, any action taken or anything
done under the rules so repealed shall be deemed to have been validly
taken or done under these rules.
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